Make the most of PowerPoint 2013–without becoming a technical expert! This book is the fastest way to learn PowerPoint and use it to create dynamic, eye-catching presentations that you can deliver in person or on the Web. Even if you’ve never used PowerPoint before, you’ll learn how to do what you want, one incredibly clear and easy step at a time. PowerPoint has never, ever been this simple! Who knew how simple PowerPoint® 2013 could be?   This is the easiest, most practical beginner’s guide to using Microsoft’s incredibly powerful new PowerPoint 2013 presentation software…simple, reliable instructions for doing everything you really want to do! Here’s a small sample of what you’ll learn:   Quickly move from learning PowerPoint 2013 basics to creating and delivering polished, dynamic presentations Communicate data visually using pictures, shapes, charts, and SmartArt Design sophisticated presentations even faster with themes, variants, and custom layouts Enliven your presentations with animation, audio, and video, including online video from websites such as YouTube Collaborate on presentations using SkyDrive, Microsoft’s online file-sharing solution Create MP4 and Windows Media videos from your PowerPoint presentations Publish and deliver your presentations on the Web Create and edit PowerPoint presentations on the go, using the PowerPoint Web App Access your presentations from a tablet or smartphone Expand the power of PowerPoint with third-party tools And much more…   Patrice-Anne Rutledgeis a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used–and has trained others to use–PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. She is also the author of five previous books about PowerPoint for Pearson Education. She can be reached through her website at www.patricerutledge.com.   Category:    Microsoft Office Covers:    PowerPoint 2013 User Level:    Beginning  

Table of Contents:
Introduction ......................................................................................................................1 Who This Book Is For ................................................................................................ 2 How This Book Is Organized .................................................................................... 2 Conventions Used in This Book ............................................................................... 3 I PowerPoint 2013 Basics 1 Introducing PowerPoint 2013................................................................................5 Understanding What PowerPoint Can Do .............................................................. 6 Exploring New PowerPoint 2013 Features ............................................................. 6 Getting Started with PowerPoint ............................................................................. 7   Exploring the Start Screen .................................................................................. 7   Setting Up Your PowerPoint Account ................................................................ 8   Using the Ribbon Tabs ......................................................................................10   Using Backstage View ........................................................................................12   Using Toolbars ....................................................................................................12   Using Task Panes ................................................................................................13   Understanding PowerPoint Views .....................................................................14      Getting Help .......................................................................................................17 2 Creating a Basic Presentation .............................................................................19 Understanding PowerPoint Presentations.............................................................20   Understanding Themes......................................................................................20   Understanding Templates .................................................................................21   Understanding Slide Layouts ............................................................................21 Creating a Presentation ..........................................................................................23   Creating a Presentation with a Theme ............................................................24   Creating a Presentation from an Online Template or Theme .......................26   Creating a Presentation from Scratch ..............................................................27 Adding Slides to Your Presentation .......................................................................28 Adding Sections to Your Presentation ..................................................................29   Collapsing and Expanding Sections .................................................................31   Removing Sections .............................................................................................31 Managing Presentations .........................................................................................31   Exploring PowerPoint File Formats ..................................................................31   Saving a Presentation to Your Computer ........................................................33   Saving as a PDF or XPS Document ..................................................................35   Changing to Another File Type ........................................................................38   Opening a Presentation .....................................................................................39   Renaming a Presentation ...................................................................................41   Closing a Presentation .......................................................................................41   Deleting a Presentation .....................................................................................41 II Editing and Formatting Presentations 3 Customizing Themes and Backgrounds .............................................................43 Applying a New Theme to Your Presentation ......................................................44 Applying Multiple Themes to a Single Presentation ...........................................45 Applying a New Theme Variant .............................................................................46 Formatting Presentation Backgrounds ..................................................................46   Formatting Your Presentation’s Background ..................................................46   Omitting Background Graphics ........................................................................47   Resetting a Background ....................................................................................48 Customizing Themes ...............................................................................................48   Customizing Theme Color Schemes ................................................................48   Customizing Theme Fonts .................................................................................51   Customizing Theme Effects ...............................................................................53   Working with Custom Themes ..........................................................................54 4 Working with Text .................................................................................................57 Adding Text to a Placeholder ................................................................................58 Using AutoFit ...........................................................................................................58 Using Text Boxes .....................................................................................................59   Inserting a Text Box ...........................................................................................59   Moving and Resizing a Text Box ......................................................................60   Formatting a Text Box .......................................................................................60 Formatting Text .......................................................................................................61   Enhancing Presentation Text ............................................................................62   Using the Formatting Tools on the Home Tab ...............................................62 Formatting Text with Options in the Font Dialog Box ........................................64   Formatting Text with Options in the Paragraph Dialog Box .........................66   Formatting Text with the Mini Toolbar ............................................................67 Using Bullets ............................................................................................................67   Changing the Bullet Style of Selected Text ....................................................68   Applying Picture Bullets ....................................................................................69   Applying Character Bullets ................................................................................70 Using Numbered Lists .............................................................................................71 Using WordArt .........................................................................................................72   Inserting WordArt ...............................................................................................72   Formatting WordArt ...........................................................................................73 Proofing Your Text ...................................................................................................74   Setting Spelling Check Options .......................................................................74   Checking Your Spelling .....................................................................................75 Looking Up a Synonym in the Thesaurus .............................................................77 5 Formatting and Organizing Objects, Slides, and Presentations ...................79 Manipulating Objects ..............................................................................................80   Cutting an Object ...............................................................................................80   Copying an Object .............................................................................................80   Pasting an Object ...............................................................................................80   Moving and Resizing an Object........................................................................82 Arranging Objects ...................................................................................................82   Layering Objects ................................................................................................82   Grouping Objects ...............................................................................................83   Aligning Objects .................................................................................................84   Rotating and Flipping Objects ..........................................................................85   Using the Selection Pane...................................................................................86 Working with Gridlines and Guides .......................................................................87   Using Smart Guides ...........................................................................................88   Using the Grid and Guides Dialog Box ...........................................................88 Organizing Slides .....................................................................................................89   Using Slide Sorter View .....................................................................................90   Copying and Moving Slides from One Presentation to Another ..................91   Deleting Slides ....................................................................................................92      Changing Slide Size ...........................................................................................92 6 Working with Tables..............................................................................................95 Understanding Tables .............................................................................................96 Inserting a Table ......................................................................................................96 Drawing Custom Tables ..........................................................................................98 Inserting Excel Spreadsheets .................................................................................99 Formatting Tables ..................................................................................................100   Setting Table Style Options ............................................................................101   Applying a Table Style .....................................................................................101   Creating a Border .............................................................................................102   Setting Table Fill Color ....................................................................................104   Applying Table Effects .....................................................................................104   Working with Columns and Rows ...................................................................105   Merging and Splitting Cells ............................................................................105   Specifying Other Layout Options ...................................................................106   Adding Bulleted and Numbered Lists Within Tables ...................................107 Deleting Tables and Table Contents ...................................................................107 7 Outlining Presentations ..................................................................................... 109 Creating an Effective Presentation Outline ........................................................110 Using Outline View ................................................................................................110 Modifying Your Outline .........................................................................................111   Promoting and Demoting Outline Points ......................................................113      Moving Outline Points Up and Down ............................................................114   Collapsing and Expanding Outline Points .....................................................114   Showing Slide Formatting ...............................................................................115 Inserting an Outline from Another Application ..................................................115 8 Reviewing Presentations ................................................................................... 119 Understanding PowerPoint Reviewing Tools ......................................................120 Working with Comments ......................................................................................120  Adding Comments to Slides ...........................................................................121   Reviewing Comments ......................................................................................122   Editing and Replying to Comments ...............................................................122   Deleting Comments .........................................................................................123   Hiding Comments ............................................................................................124 Comparing Presentations .....................................................................................124   Working with the Revisions Pane ...................................................................125   Viewing Revisions .............................................................................................127   Accepting Changes ..........................................................................................127   Rejecting Changes ...........................................................................................128   Ending the Review ...........................................................................................128 III Working with Images, Illustrations, and Media 9 Working with Pictures ........................................................................................ 129 Understanding PowerPoint Pictures ....................................................................130 Inserting Pictures ...................................................................................................131 Inserting Online Pictures .......................................................................................132   Inserting Pictures from the Office.com Clip Art Collection .........................132   Inserting Pictures from the Bing Image Search.............................................134   Inserting Pictures from Your SkyDrive Account ............................................135 Inserting Screenshots ............................................................................................136 Creating a Presentation from a Photo Album ....................................................136 Modifying Pictures .................................................................................................138   Adjusting Pictures .............................................................................................139   Applying Artistic Effects ..................................................................................141   Compressing Pictures ......................................................................................141   Changing to a Different Picture ......................................................................142   Resetting a Picture ...........................................................................................142   Working with Picture Styles .............................................................................142   Arranging Pictures ............................................................................................145   Cropping Pictures .............................................................................................145   Modifying a Picture’s Height and Width .......................................................146   Using the Format Picture Pane .......................................................................146 10 Working with Shapes ......................................................................................... 149 Inserting Shapes ....................................................................................................150   Inserting Lines and Arrows ..............................................................................152   Inserting Rectangles and Ovals ......................................................................153 Formatting Shapes Using the Drawing Tools – Format Tab .............................153   Working with Shape Quick Styles ...................................................................154   Specifying Shape Fill Color .............................................................................155   Specifying Shape Outlines ..............................................................................160   Applying Shape Effects ...................................................................................161   Editing Shapes ..................................................................................................163   Merging Shapes ...............................................................................................163 Using the Format Shape Pane .............................................................................164 11 Working with SmartArt ...................................................................................... 169 Understanding SmartArt Graphics .......................................................................170 Inserting Smart Art Graphics ................................................................................172 Modifying and Formatting SmartArt Graphics ...................................................173   Using SmartArt Design Tools ..........................................................................174   Formatting SmartArt Graphics ........................................................................178 12 Working with Charts........................................................................................... 181 Understanding Charts ...........................................................................................182   Understanding Chart Terminology .................................................................183   Understanding Chart Types ............................................................................183 Inserting Charts ......................................................................................................184 Inserting a Chart from Excel .................................................................................187 Modifying and Formatting Charts .......................................................................188   Displaying, Hiding, and Modifying Chart Elements .....................................188   Modifying Chart Design ..................................................................................190   Formatting Charts ............................................................................................191   Applying Chart Filters ......................................................................................192   Saving Your Chart as a Template ...................................................................193 13 Working with Audio and Video ........................................................................ 195 Understanding Audio and Video Formats ..........................................................196 Inserting Audio Clips .............................................................................................196   Inserting Online Audio .....................................................................................197   Inserting Audio Clips from Your Computer ...................................................198   Recording Audio Clips .....................................................................................199   Deleting Audio Clips ........................................................................................200 Inserting Video Clips .............................................................................................200   Inserting Online Video .....................................................................................201   Inserting a Video Clip from Your Computer .................................................203   Deleting a Video Clip ......................................................................................204 Formatting Audio and Video Clips ......................................................................204   Adjusting Audio and Video Clips ...................................................................205   Specifying a Video Poster Frame ...................................................................205   Working with Audio and Video Styles ...........................................................205   Arranging Audio and Video Clips ..................................................................206   Resizing Audio and Video Clips .....................................................................207 Specifying Audio and Video Playback Options .................................................207   Playing a Clip ....................................................................................................208   Adding a Bookmark .........................................................................................208   Editing Audio and Video Clips .......................................................................208   Specifying Audio and Video Options ............................................................210 Compressing Media Files for Improved Performance .......................................210 Creating Videos from PowerPoint Presentations ...............................................211 14 Working with Animation and Transitions ....................................................... 215 Understanding Animation and Transitions ..........................................................216 Setting Slide Transitions ........................................................................................216 Applying Animation to Objects ...........................................................................218 Customizing Animations on the Animation Pane ..............................................220   Setting Additional Effects ................................................................................221   Setting Timings .................................................................................................222   Animating Charts ..............................................................................................224   Animating Text .................................................................................................225   Animating SmartArt Graphics .........................................................................225   Animating Audio and Video Files ...................................................................226   Viewing the Advanced Timeline .....................................................................226 Managing Animations ...........................................................................................226   Reordering Animations ....................................................................................227   Modifying Animations ......................................................................................227   Removing Animations ......................................................................................227   Reusing Animations with the Animation Painter ...........................................227 IV Making Presentations 15 Presenting a Slide Show .................................................................................... 229 Exploring the Slide Show Tab ..............................................................................230 Setting Up a Show .................................................................................................230 Rehearsing Timings ...............................................................................................233   Using Timings ...................................................................................................234 Deleting Timings ..............................................................................................234 Recording Voice Narrations ..................................................................................234   Rerecording Narrations ....................................................................................236   Playing Narrations ............................................................................................236   Deleting Narrations ..........................................................................................236 Creating Custom Shows .......................................................................................236 Viewing Your Show ................................................................................................238   Navigating a Show Full Screen .......................................................................239   Setting Pointer Options ...................................................................................243   Using the Onscreen Pen to Mark Your Presentation ....................................244 Presenting Online ..................................................................................................245 Exploring Presenter View ......................................................................................247 Packaging a Presentation onto a CD ..................................................................249 16 Creating and Printing Presentation Materials ............................................... 253 Understanding PowerPoint Printing Options .....................................................254 Printing PowerPoint Presentations .......................................................................255   Preparing to Print .............................................................................................256   Customizing Headers and Footers .................................................................259   Previewing a PowerPoint Presentation ..........................................................260   Printing Your Presentation ...............................................................................261 Creating Handouts in Microsoft Word ................................................................262 17 Sharing Presentations ........................................................................................ 265 Preparing Your Presentation for Sharing .............................................................266   Protecting Your Presentation ..........................................................................266   Inspecting Your Presentation ..........................................................................267   Checking Your Presentation for Accessibility ................................................269   Running the Compatibility Checker ...............................................................270 Sharing Your Presentation with Others ...............................................................271   Sharing Presentations with Others .................................................................271   Sharing via a Link .............................................................................................273   Sharing on Social Networks ............................................................................274   Sharing via Email ..............................................................................................275   Other Ways to Share Your PowerPoint Presentations ..................................276 V Maximizing the Power of PowerPoint 18 Working with Hyperlinks and Action Buttons ............................................... 279 Working with Hyperlinks .......................................................................................280 Inserting Hyperlinks ...............................................................................................280   Inserting Hyperlinks to an External Website .................................................280   Inserting Hyperlinks to Another Slide in Your Presentation ........................282   Inserting Hyperlinks to Other Files .................................................................283   Inserting a Hyperlink to an Email Address ....................................................284  Creating Invisible Text Hyperlinks ..................................................................285 Customizing Hyperlink ScreenTips ......................................................................286 Modifying Hyperlinks ............................................................................................287 Removing Hyperlinks ............................................................................................288 Using Action Settings ............................................................................................288 Using Action Buttons ............................................................................................290 Testing Hyperlinks and Action Settings ..............................................................291 19 Customizing PowerPoint ................................................................................... 293 Working with the Quick Access Toolbar .............................................................294   Moving the Quick Access Toolbar .................................................................294   Adding and Removing Quick Access Toolbar Commands .........................294 Setting PowerPoint Options .................................................................................295   Personalizing PowerPoint ................................................................................295   Setting Proofing Options .................................................................................296   Setting Save Options .......................................................................................301   Setting Language Options ..............................................................................303   Setting Advanced Options ..............................................................................304   Customizing the Ribbon ..................................................................................305   Customizing the Quick Access Toolbar .........................................................308   Setting Add-In Options ...................................................................................310   Setting Trust Center Options ..........................................................................310 Setting Presentation Properties ...........................................................................310 Working with Slide Masters ..................................................................................311   Modifying the Slide Master .............................................................................311   Adding a Slide Master .....................................................................................313   Creating a Custom Layout ..............................................................................314   Renaming a Slide Master or Layout ...............................................................315   Duplicating a Slide Master or Layout .............................................................316   Deleting a Slide Master or Layout ..................................................................316   Preserving a Slide Master ................................................................................316   Applying a Theme to a Slide Master .............................................................317   Modifying the Handout and Notes Masters ..................................................317 20 Accessing PowerPoint on the Web and Mobile Devices ............................ 321 Using SkyDrive .......................................................................................................322   Getting Started with SkyDrive.........................................................................322   Adding Files to SkyDrive .................................................................................324   Creating a New Presentation in SkyDrive ......................................................324 Using the Microsoft PowerPoint Web App .........................................................325   Exploring the PowerPoint Web App ..............................................................326   Editing Presentations in the PowerPoint Web App ......................................327 21 Extending PowerPoint with Third-Party Tools .............................................. 329 Extending PowerPoint with Third-Party Software ..............................................330   Camtasia Studio ...............................................................................................330   Articulate Studio ...............................................................................................330   Adobe Presenter ..............................................................................................331 Getting Creative with Third-Party Templates, Backgrounds, and Clip Art ......331 Enhancing Your PowerPoint Experience with External Hardware ....................332   Impatica ShowMate ..........................................................................................332   TurningPoint ......................................................................................................332   Papershow .........................................................................................................333   Laser Mouse ......................................................................................................333 Integrating PowerPoint with Twitter ....................................................................333   Poll Everywhere ................................................................................................333   SAP PowerPoint Twitter Tools ........................................................................333 TOC, 9787089750631, 1/16/2013