Get up and running fast with the PowerPoint 2019

PowerPoint continues to be the go-to tool for business presentations. The software helps anyone who needs to communicate clearly by creating powerful and effective slideshow presentations featuring data in the form of charts, clip art, sound, and video. You can even use it to create presentations for the Web.

In PowerPoint 2019 For Dummies, expert Doug Lowe shows you how to use this popular tool to make show-stopping presentations that will get your message across — and your audience excited.

• Create a slide presentation with special effects
• Work with master slides and templates
• Collaborate with other users in the cloud
• Add charts, clip art, sound, and video

Want to learn to use PowerPoint quickly and efficiently? Look no further!

Introduction 1

About This Book 1

Foolish Assumptions 2

Icons Used in This Book 2

Beyond the Book 3

Where to Go from Here 3

Part 1: Getting Started with Powerpoint 2019 5

Chapter 1: Welcome to PowerPoint 2019 7

What in Sam Hill Is PowerPoint? 8

Introducing PowerPoint Presentations 9

Presentation files 10

What’s in a slide? 11

Starting PowerPoint 13

Navigating the PowerPoint Interface 14

Unraveling the Ribbon 17

Telling PowerPoint What to Do 18

The View from Here Is Great 18

Taking the Backstage Tour 19

Creating a New Presentation 20

Editing text 20

Adding a new slide 22

Moving from slide to slide 23

Choosing a design 24

Displaying Your Presentation 25

Saving Your Work 26

Opening a Presentation 27

Closing a Presentation 29

Getting Help 29

Exiting PowerPoint 31

Chapter 2: Editing Slides 33

Moving from Slide to Slide 34

Working with Objects 34

Selecting objects 35

Resizing or moving an object 36

Editing a Text Object 38

Selecting Text 39

Using Cut, Copy, and Paste 40

Duplicating an Object 41

Using the Clipboard Task Pane 41

Oops! I Didn’t Mean It (The Marvelous Undo Command) 42

Deleting a Slide 43

Duplicating a Slide 44

Finding Text 44

Replacing Text 46

Rearranging Your Slides in Slide Sorter View 47

Chapter 3: Working in Outline View 49

Calling Up the Outline 49

Selecting and Editing an Entire Slide 51

Selecting and Editing One Paragraph 51

Promoting and Demoting Paragraphs 51

Adding a New Paragraph 52

Adding a New Slide 53

Moving Text Up and Down 54

Collapsing and Expanding the Outline 54

Chapter 4: Proofing Your Presentations 55

Checking Spelling as You Go 55

Spell Checking After-the-Fact 57

Using the Thesaurus 59

Capitalizing Correctly 60

Using the AutoCorrect Feature 61

Chapter 5: Don’t Forget Your Notes! 65

Understanding Notes 66

Adding Notes to a Slide 67

Adding an Extra Notes Page for a Slide 68

Adding a New Slide from Notes Page View 69

Printing Notes Pages 69

Displaying Notes on a Separate Monitor 70

Chapter 6: Show Time! 71

The Quick Way to Print 72

Printing from Backstage View 72

Printing more than one copy 73

Changing printers 73

Printing part of a document 73

Using Print Preview 74

Setting Up a Slide Show 75

Starting a Slide Show 76

Working in Presenter View 77

Keyboard and Mouse Tricks for Your Slide Show 79

Using Presentation Tools 80

Using the Laser Pointer feature 80

Scribbling on your slides 81

Rehearsing Your Slide Timings 82

Using Custom Shows 83

Creating a custom show 83

Showing a custom show 84

Hiding slides 85

Showing Your Presentation Online 85

Part 2: Creating Great-Looking Slides 89

Chapter 7: All about Fonts and Text Formatting 91

Changing the Look of Your Text 92

Two ways to apply formatting 94

Changing the size of characters 94

Choosing text fonts 95

Adding color to your text 95

Adding shadows 96

Big Picture Text Formatting 96

Biting the bulleted list 97

Creating numbered lists 99

Setting tabs and indents 99

Spacing out 101

Lining things up 101

Making columns 102

Creating Fancy Text with WordArt 102

Chapter 8: Designing Your Slides 107

Looking at the Design Tab 107

Working with Themes 108

Applying themes 109

Using theme colors 110

Using theme fonts 113

Applying theme effects 114

Changing the Slide Size 115

Applying Background Styles 116

Using a gradient fill 116

Using other background effects 118

Using the Design Ideas Feature to Design Your Slides 119

Chapter 9: Animating Your Slides 121

Using Slide Transitions 121

Using the Morph Transition 124

Using the Animations Tab 126

Using Advanced Animation 128

Understanding advanced animation 128

Using the Animation pane 130

Adding an effect 131

More about animating text 134

Timing your animations 135

Making Text Jiggle 138

Using the Animation Painter 139

Chapter 10: Masters of the Universe Meet the Templates of Doom 141

Working with Masters 142

Modifying the Slide Master 143

Working with the Slide Master and Edit Master tabs 145

Adding recurring text or other elements 146

Applying themes to your Masters 146

Adding new layouts 147

Adjusting the Handout and Notes Masters 148

Changing the Handout Master 148

Changing the Notes Master 149

Using Masters 150

Overriding the Master text style 150

Hiding background objects 151

Using Headers and Footers 152

Adding a date, number, or footer to slides 152

Adding a header or footer to notes or handouts pages 154

Editing the header and footer placeholders directly 154

Yes, You Can Serve Two Masters 154

Creating a new Slide Master 154

Applying Masters 156

Preserving your masters 156

Restoring Lost Placeholders 157

Working with Templates 158

Creating a new template 159

Creating a presentation based on a template 159

Working with Presentation Sections 160

Part 3: Embellishing Your Slides 163

Chapter 11: Inserting Pictures 165

Exploring the Many Types of Pictures 166

Bitmap pictures 166

Victor, give me a vector 167

Using Pictures 168

Dropping in a picture 168

Moving, sizing, and stretching pictures 170

Inserting Pictures from a File 171

Cropping a Picture 172

Adding Style to Your Pictures 173

Applying a picture border 175

Applying picture effects 175

Correcting Sharpness, Brightness, and Contrast 175

Adjusting Color 176

Applying Artistic Effects 177

Compressing Your Pictures 179

Removing Picture Backgrounds 180

Working with 3D Models 183

Chapter 12: Drawing on Your Slides 187

Some General Drawing Tips 187

Zooming in 188

Displaying the ruler, gridlines, and guides 188

Sticking to the color scheme 188

Saving frequently 189

Remembering Ctrl+Z 189

Drawing Simple Objects 190

Drawing straight lines 191

Drawing rectangles, squares, ovals, and circles 192

Creating Other Shapes 192

Drawing a shape 193

Drawing a polygon or free-form shape 195

Drawing a curved line or shape 196

Creating a text box 197

Styling Your Shapes 198

Setting the shape fill 198

Setting the shape outline 198

Applying shape effects 199

Flipping and Rotating Objects 200

Flipping an object 200

Rotating an object 90 degrees 200

Using the rotate handle 201

Drawing a Complicated Picture 201

Changing layers 202

Line ’em up 203

Using the grids and guides 203

Group therapy 204

Chapter 13: Charting for Fun and Profit 207

Understanding Charts 207

Adding a Chart to Your Presentation 209

Adding a new slide with a chart 209

Adding a chart to an existing slide 212

Pasting a chart from Excel 214

Changing the Chart Type 214

Working with Chart Data 215

Switching rows and columns 216

Changing the data selection 217

Editing the source data 217

Refreshing a chart 218

Changing the Chart Layout 218

Changing the Chart Style 219

Embellishing Your Chart 220

Using Treemap and Sunburst Charts 224

Using Map Charts 226

Chapter 14: Working with SmartArt 229

Understanding SmartArt 229

Creating a SmartArt Diagram 232

Tweaking a SmartArt Diagram 234

Editing the SmartArt Text 235

Working with Organization Charts 237

Adding boxes to a chart 238

Deleting chart boxes 239

Changing the chart layout 239

Chapter 15: Lights! Camera! Action! (Adding Sound and Video) 241

Getting Ready to Add Sound to a Slide 242

Investigating sound files 242

Inserting an audio sound object 243

Setting Audio Options 245

Controlling when a sound is played 245

Looping a sound 246

Hiding the sound icon 246

Fading the sound in and out 246

Trimming an audio clip 246

Adding Video to Your Slides 247

Setting Video Options 249

Controlling when a video is played 249

Looping a video 249

Trimming a video clip 250

Playing the video full screen 250

Fading the video’s sound in and out 250

Adding a bookmark 250

Compressing Media 252

Chapter 16: More Things to Insert on Your Slides 253

Inserting Tables 253

Creating a table in a Content placeholder 254

Inserting a table on a slide 255

Drawing a table 256

Applying style to a table 258

Working with the Layout tab 260

Inserting WordArt 263

Using Hyperlinks 264

Creating a hyperlink to another slide 266

Creating a hyperlink to another presentation or to a website 267

Adding Action Buttons 268

Assigning button actions 268

Choosing button shapes 269

Creating a button 270

Creating a navigation toolbar 271

Inserting Equations 273

Part 4: Working with Others 279

Chapter 17: Collaborating in the Cloud 281

Sharing a Presentation in the Cloud 281

Sharing a Presentation with Other Users 283

Sending Slides for Review Via Email 286

Using Comments 288

Comparing Presentations 290

Chapter 18: Using a Slide Library and Other Ways to Reuse Slides 293

Stealing Slides from Another Presentation 294

Saving Slides in a Slide Library 295

Stealing Slides from a Slide Library 297

Chapter 19: Exporting Your Presentation to Other Formats 299

Creating a PDF File 299

Crafting a Video 300

Adding timings and narration 301

Creating a video 304

Packaging Your Presentation on a CD 305

Creating Word Handouts 308

Part 5: The Part of Tens 311

Chapter 20: Ten PowerPoint Commandments 313

I Thou Shalt Frequently Savest Thy Work 313

II Thou Shalt Storeth Each Presentation in Its Proper Folder 314

III Thou Shalt Not Abuseth Thy Program’s Formatting Features 314

IV Thou Shalt Not Stealeth Copyrighted Materials 314

V Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template 315

VI Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds 315

VII Keep Thy Computer Gurus Happy 315

VIII Thou Shalt Backeth Up Thy Files Day by Day 315

IX Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee 316

X Thou Shalt Not Panic 316

Chapter 21: Ten Tips for Creating Readable Slides 317

Try Reading the Slide from the Back of the Room 317

Avoid Small Text 318

No More Than Five Bullets, Please 318

Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant But Also Repetitive and Reiterative 318

Use Consistent Wording 318

Avoid Unsightly Color Combinations 319

Watch the Line Endings 319

Keep the Background Simple 320

Use Only Two Levels of Bullets 320

Avoid Bullets Altogether If You Can 320

Keep Charts and Diagrams Simple 321

Chapter 22: Ten Ways to Keep Your Audience Awake 323

Don’t Forget Your Purpose 323

Don’t Become a Slave to Your Slides 324

Don’t Overwhelm Your Audience with Unnecessary Detail 324

Don’t Neglect Your Opening 324

Be Relevant 325

Don’t Forget the Altar Call 325

Practice, Practice, Practice 325

Relax! 326

Expect the Unexpected 326

Don’t Be Boring 326

Index 327