Discover the power of Microsoft Teams with this intuitive and timely new guide Microsoft Teams is unlocking the potential of remote work and virtual meetings at a time when they couldn’t be more necessary. Its feature-rich interface and ease-of-use promise to bring your team together—as long as you can harness its full suite of capabilities. In Teach Yourself VISUALLY Microsoft Teams, Microsoft experts and authors Matt Wade and Sven Seidenberg turn their years of engineering and IT experience loose on the virtual collaboration software now used by over one hundred million people across the globe. Using the book’s huge collection of vibrant and full-sized images and walkthroughs, you’ll see exactly what you need to do in order to: Realize the key benefits of Teams by using its messaging and video-conferencing capabilities to stay connected with your colleagues Manage multiple teams and channels to use Teams across your organization Extend the functionality of Teams by using additional apps and add-ons Learn valuable tips, best practices, and work-arounds to make the most of and avoid the landmines in Teams Rapidly becoming the central hub for working in Microsoft 365, Microsoft Teams promises to transform the way you work and communicate. And you’ll master it faster and easier by using this ultimate guide to get the most out of Microsoft’s latest and greatest software!

Table of Contents:
Chapter 1 Getting Started with Teams Log into Teams 4 Install the Desktop App 10 Modify Your Personal Settings 11 Switch Between Dark Mode and Light Mode 12 Add or Update Your Profile Photo 14 Access and Manage Your Saved Messages 15 Access a List of Keyboard Shortcuts 16 Set Up and Manage Your Video and Audio Devices 17 View a Person’s Contact Card 18 View the Organization Chart 19 Switch Between Organizations as a Guest 20 Leave an Organization as a Guest 21 Log Out of Teams 24 Chapter 2 Notifications and the Activity Feed Navigate the Activity Feed 28 Filter the Activity Feed by Notification Type 29 Set Your Status 30 Set Your Status Message 31 Enable Do Not Disturb 32 Manage Priority Access 33 Customize Your Notifications on the Desktop App 34 Customize Your Notifications on the Mobile App 35 Enable Quiet Hours on Mobile 37 Chapter 3 The Files App Navigate the Files App 42 Add Outside Cloud Storage Locations 44 Chapter 4 Search and Search Box Features Search in Teams 50 Use Microsoft Search 52 Search Tricks in Teams 54 Use Hashtags 56 Slash Commands 57 Chapter 5 Apps, Tabs, and Connectors Overview and Using the App Store 60 Install an App from the App Store 62 Pin an App to the App Bar 64 Add a Tab to a Private Chat 65 Add a Tab to a Channel 67 Make an Office File a Tab 69 Make a PDF File a Tab 71 Add a SharePoint Page as a Tab 73 Add a SharePoint Document Library as a Tab 76 Add a Website as a Tab 79 Add a Team (Channel) Calendar 81 Send a File for Approval 84 Respond to an Approval Request 85 Add a Poll to a Conversation 86 Chapter 6 Private Chat Start a Chat with Someone in Your Organization 90 Start a Chat with a Teams User Outside Your Organization 91 Start a Chat with a Skype for Business or Skype Consumer User Outside Your Organization 92 Add Someone to an Ongoing Chat 93 Rename a Chat 94 Format Your Chat Message 95 @mention an Individual 96 Mark Your Chat Message as Important 97 Mark Your Chat Message as Urgent 98 Add an Emoji, GIF, Sticker, or Meme to Your Chat Message 99 Send Praise to Someone in Your Chat Message 100 Edit a Chat Message 101 Like or React to a Chat Message 102 Save a Chat Message 103 Delete a Chat Message 104 Mark a Chat Message as Read or Unread 105 Share a Chat Message to Outlook 106 Translate a Chat Message 107 Mute a Chat 108 Pin a Chat 109 Pop Out a Chat in a New Window 110 Leave a Group Chat 111 Delete or Hide a Chat 112 Turn Chat Read Receipts On or Off 113 Filter Your Chat Listing by Person, Read Status, and More 114 Send a Quoted Reply 115 Create a Buddy List of Important Contacts 116 Chapter 7 Files in a Private Chat Share Files in a Private Chat 120 Set Permissions of a File in a Private Chat 121 Change Permissions of a File in a Private Chat 122 Access Shared Files in a Private Chat 124 Delete Files in a Private Chat 125 Chapter 8 Teams Understanding a Team 130 Create a Team from Scratch 132 Create a Team from a Template 134 Create a Team from an Existing SharePoint Online Team Site 137 Create a Team from an Existing Microsoft 365 Group 138 Search for a Team to Join 140 Edit a Team Name and Description 141 Edit Your Team Settings 142 Add Internal People to Your Team by Invitation 143 Add External Guests to Your Team by Invitation 144 Remove People from a Team 146 Accept Pending Join Requests for a Team 147 Add People to a Team Using a Join Code 148 Share a Team Using a Link 150 Limit Who Can @mention Teams and Channels 151 Create a Teams Tag 152 Leave a Team 154 Archive a Team 155 Delete a Team 156 Hide a Team 157 Chapter 9 Channels Create a Standard Channel 160 Create a Private Channel 161 Add People to a Private Channel 162 Manage Private Channel Owners 163 Edit a Channel Name and Description 164 Manage a Channel 165 Delete a Channel 166 Restore a Deleted Channel 167 Set Channel Notifications 168 Pin a Channel 169 Moderate a Channel 170 Share a Link to a Channel 171 Send an Email to a Channel 172 Share an Email from Outlook to Teams 174 Email a Channel vs. Share to a Channel 176 Silence a Channel 178 Hide a Channel 179 Leave a Channel 180 Follow a Channel 181 Chapter 10 Channel Conversations The Case for Conversations Over Email 184 Create a Standard Channel Conversation 186 Create a Multichannel Conversation 187 Create an Announcement 189 Reply to a Channel Conversation 190 Set Who Can Reply to Your Channel Conversation 191 Format Your Channel Message 192 Add a Subject to a New Channel Conversation 193 @mention an Individual, Channel, or Team 194 Mark Your Channel Message as Important 195 Add an Emoji, GIF, Sticker, or Meme to Your Channel Message 196 Send Praise to Someone in Your Channel Message 198 Edit a Channel Message 199 Like or React to a Channel Message 200 Save a Channel Message 201 Delete a Channel Message 202 Delete an Entire Channel Conversation 203 Mark a Channel Message as Read or Unread 204 Get the Link to a Channel Message 205 Share a Channel Conversation to Outlook 206 Translate a Channel Message 207 Pin a Channel Conversation 208 Silence a Channel Conversation 209 Chapter 11 Files in a Team Understanding Files in a Team 212 Create a File in a Team 214 Upload Files to a Team 215 Upload Folders to a Team 216 Attach Files to a Channel Conversation 217 Rename a File in a Team 218 Open and Edit Office Files in Teams or the Desktop App 219 Co‐author Office Files 220 Pin Files and Folders to the Top of the Tab 221 Sort, Filter, and Group Files into Views 222 View Your Files in List or Tile View 226 Sync Files to Your Desktop 227 Sync Files to Your Smartphone or Tablet 228 Share a Link to an Existing File or Folder with a Team Member 229 Add a File to a Channel Conversation 230 Start a Conversation Based on a File 231 Move or Copy Files Between Teams, SharePoint, or OneDrive 232 Download a File 233 Check Files In and Out 234 Delete a File or Folder 235 Understanding Files in Private Channels 236 Open Your Team’s Files in SharePoint 237 Revert to a Previous Version of a File 238 Restore a Deleted File or Folder 239 Share a File Externally 241 Chapter 12 Calling and Voicemail The Calls App 244 Set Up Your Voicemail 245 Check Your Voicemail 246 Call a Teams User in Your Organization or an External Guest 247 Call a Teams User Outside Your Organization 248 Call a Skype for Business or Skype Consumer User Outside Your Organization 249 Dial an Outside Phone Number 251 Chapter 13 Planning a Meeting Start a Meet Now Meeting from a Private Chat 254 Start a Meet Now Meeting from Your Calendar 255 Start a Meet Now Meeting from a Channel 256 Schedule a Meeting with Internal and/or External Attendees 257 Schedule a Meeting from an Ongoing Private Chat 259 Schedule a Meeting from Outlook 260 Schedule a Channel Meeting 261 Understanding Channel Meetings 262 Find the Right Meeting Time 263 Chat with Meeting Participants Before the Meeting 264 Manage Meeting Options 265 Change Who Can Bypass the Lobby 266 Assign Meeting Roles 267 Set Whether Attendees Can Unmute Themselves (Hard Mute) 269 Set Whether the Meeting Chat Is Enabled 270 Include a Dial‐in Number with a Meeting Invitation 271 Update a Scheduled Meeting 272 RSVP to a Meeting 273 Chapter 14 Joining a Meeting Join from Teams 276 Join from Outlook 277 Join from a Link or Email Invitation 278 Join from a Telephone or Smartphone 280 Select Your Audio and Video Devices 282 Set Your Video Background 283 Add a Room to a Meeting When Joining 285 Chapter 15 During a Meeting Change Your Meeting View and Layout 288 Pin a Participant 290 Spotlight a Participant 292 Record a Meeting 294 Let People in from the Meeting Lobby 295 Add People to an Ongoing Meeting 296 Mute Yourself 298 Mute Someone Else 299 Mute Everyone in the Meeting 300 Force All Attendees to Stay on Mute (Hard Mute) 301 Turn Your Video On or Off 302 Set Background Blur or a Background Image 303 Raise Your Hand 305 React During a Meeting 306 Share Your Screen During a Meeting 307 Share a Single Window During a Meeting 309 Present a PowerPoint Slide Deck During a Meeting (PowerPoint Live) 311 Share the Meeting Whiteboard During a Meeting 314 Share Your Video and Content Side by Side 316 Share Files During a Meeting 318 Share a Poll During a Meeting 322 Enable Live Captions or Transcription 327 Use the Meeting Chat 328 Change Meeting Roles 329 Take Meeting Notes 331 Change Your Audio and Video Devices 333 Turn Off Incoming Video to Improve Your Connection 334 Transfer a Meeting or Call from Desktop to Mobile 335 Remove a Participant from a Meeting 336 Manage Meeting Options During a Meeting 337 Meeting Settings Best Practices 338 Chapter 16 Meeting Breakout Rooms Create Breakout Rooms 342 Assign or Switch Participants Between Breakout Rooms 343 Rename Breakout Rooms 344 Add a Breakout Room 345 Delete a Breakout Room 346 Set Participants to Join Breakout Rooms Automatically 347 Open Breakout Rooms 348 Allow Participants to Return to the Main Meeting 349 Set a Time Limit for Breakout Rooms 350 Send an Announcement to All Breakout Rooms 351 Join a Breakout Room as the Organizer 353 View Breakout Room Chat Without Joining the Breakout Room 354 Record Breakout Rooms 355 Send a Chat Message to the Organizer as a Breakout Room Attendee 356 Close One or All Breakout Rooms 357 Chapter 17 Closing a Meeting Leave or End a Meeting 360 Access the Meeting Recap 361 Download the Attendance Report 362 Access and Share the Meeting Recording 364 Download the Meeting Transcript 366 Use the Meeting Chat After the Meeting 367 Index 368