The identification of recorded information with continuing value that documents corporate and cultural memory is one of the archivist’s primary tasks, and he/she accomplishes this mission, in part, through the process of appraisal. But does traditional archival appraisal, based on the concepts of primary and evidential values, effectively serve the needs of institutional archivists and records managers? In an age of scarcity and the challenge of electronic records, can archivists and records managers continue to rely upon a methodology essentially unchanged since the early 1950s? Using Functional Analysis in Archival Appraisal: A Practical and Effective Alternative to Traditional Appraisal Methodologies shows how archivists in other countries are already using functional analysis, which offers a better, more effective, and imminently more practical alternative to traditional appraisal methodologies that rely upon an analysis of the records themselves. From this book, information professionals will learn ·what functional analysis is and how it is already used around the world; ·its useful application for a variety of record types and media, including print, non-textual, electronic, and “born-digital” records; ·how functional analysis provides an alternative to a hierarchical arrangement scheme based upon record groups, sub-groups, and series that mimics the structure of an institution or organization; ·a recommended process for the practical and effective implementation of functional analysis.

Table of Contents:
Preface: Functional Analysis for the Lone Arranger Chapter 1: The Custodial Era Chapter 2: The Post-Custodial Era Chapter 3: Functional Analysis at Work Chapter 4: Functional Analysis on the Far Side of the World Chapter 5: Setting the Stage Chapter 6: Appraisal Information and Analysis Chapter 7: Electronic Records Chapter 8: The Professional Critique of Functional Analysis Appendices: Appendix A: Archives and Records Management Policy Statement Appendix B: Student Assistant Position Descriptions Appendix C: Student Assistant Evaluation Form Appendix D: Project Memo of Introduction Appendix E: Selected Bibliography and Discussion Questions Appendix F: Information Collection Training Presentation Appendix G: Information Collection Databases Appendix H: Sample Appraisal Report Appendix I: Electronic Records Management Policy Statement Appendix J: Sample Electronic Records Microappraisal Datasheet Appendix K: Email Management Training Presentation Appendix L: Organizing Electronic Records Training Presentation Bibliography Index