Make the most of Outlook 2013–without becoming a technical expert! This book is the fastest way to learn Outlook and use it to efficiently manage all your contacts and communications! Even if you’ve never used Outlook before, you’ll learn how to do what you want, one incredibly clear and easy step at a time. Outlook has never, ever been this simple!   Who knew how simple Outlook 2013 could be?   This is the easiest, most practical beginner’s guide to using Microsoft’s incredibly powerful new Outlook 2013 program…simple, reliable instructions for doing everything you really want to do! Here’s a small sample of what you’ll learn:   •   Regain control and automatically get rid of junk email •   Make email more efficient •   Create appointments, events, meeting invitations, and reminders •   Publish and share your calendar •   Manage contacts, Facebook friends, and LinkedIn connections with People Hub •   Use Tasks and To-Do Lists more effectively •   Sync Outlook data across multiple devices, including smartphones and tablets •   Make the most of Outlook together with Exchange and SharePoint •   Use Peeks to instantly find what you need without changing views •   Track your life with Color Categories, Folders, and Outlook 2013’s improved Search •   Run mail or email merges from within Outlook •   Efficiently manage and protect your Outlook data files •   And much more… Diane Poremsky has been recognized as a Microsoft Most Valuable Professional since 1999 for her knowledge and support of Microsoft Outlook. She founded Outlook Tips (outlook-tips.net) and operates The Outlook and Exchange Solutions Center (slipstick.com). Her weekly newsletter, Exchange Outlook Messaging, has 7,000+ subscribers, and her Outlook Daily Tips email reaches 5,000+ subscribers. Her books include Sams Teach Yourself Outlook 2003 in 24 Hours.   Sherry Kinkoph Gunter has authored more than 50 computer books on a wide variety of topics, including Word 2013 Absolute Beginner’s Guide and several other books on Microsoft Office.    

Table of Contents:
INTRODUCTION 1 What’s in This Book? 2 1  Introduction to Outlook 3 Welcome to Your New Outlook 4 Outlook Then and Now 5 What’s New? 7 Things to Know Before You Get Started 8 Starting and Exiting Outlook 10 Familiarizing Yourself with the Program Window 13 Finding Help with Outlook Issues and Topics 16 2  Basic Outlook Operations 21 Working with the Ribbon 22 How to Use Ribbon Elements 23 Hiding and Displaying the Ribbon 26 Working with the Quick Access Toolbar 27 Using Context Menus and Toolbars 28 Dealing with Dialog Boxes 30 Working with the Navigation Bar 31 Working with Panes 34 Working with the Folder Pane 34 Working with the Reading Pane 37 Working with the To-Do Bar and Peeks 38 3  Setting Up Accounts and Personalizing Outlook 43 Understanding Email Services and Internet Access 44 Using Backstage View 47 Adding Email Accounts to Outlook 49 Automatically Configure an Account 50 Manually Configure an Account 51 Editing Your Email Accounts 54 Personalizing Your User Account 55 Changing the Background and Theme 55 Adding and Switching User Accounts 58 Changing Your Account Photo 59 4  Basic Email Tasks 65 Composing and Sending Messages 66 Reading and Replying to Messages 70 Checking for New Messages 74 Replying to a Message 76 Forwarding a Message 77 Deleting a Message 78 Saving Messages 79 Saving a Draft Message 79 Saving a Message File 80 Working with File Attachments 82 Attach a File 83 Open an Attachment 85 Using Simple Message Tools 86 Marking Messages as Read or Unread 87 Flagging Messages 88 Categorizing Messages 88 5  Managing Email 93 Organizing Messages with Folders 94 Making a New Email Folder 94 Moving a Message to Your New Folder 97 Working with Folder Contents 97 Routing Messages with Quick Steps 99 Managing Incoming Messages with Rules 102 Controlling Junk Email 105 Archiving Messages 108 Manually Archive Messages 108 Setting Up Automatic Archiving 110 Searching for Messages 111 Conducting a Quick Search 111 Making Search Folders 113 6  Advanced Email Features 117 Formatting Your Messages 118 Setting Priority and Sensitivity Options 121 Using Quick Parts 122 Adding Signatures 124 Controlling Replies, Forwarding, and Receipts 127 Inserting Other Items into Messages 129 Inserting a Picture 130 Inserting Online Pictures 132 Inserting Shapes 133 The Wonderful World of RSS Feeds 135 7  Using the Calendar 139 Displaying Your Calendar 140 Navigating Your Calendar 142 Navigating to a Date 146 Changing the Weather Display 147 Recording Events and Appointments 149 Recording Events 149 Recording Appointments 154 Setting Reminders 157 Setting Up Meetings 158 Sending Out an Invite 159 Tracking Invites 160 Sharing Your Calendar 162 8  Contacts 167 People Hub 168 Editing Contact Cards in the People Hub 169 Linking Contacts 170 Creating Contacts 170 Creating a Contact 172 Create New Contacts from the Same Company 174 Customizing Contacts and Business Cards 174 Using Contact Groups 177 Auto-Complete List 180 Using the Contact Data 182 Using the Address Book 183 Changing Contact Options 184 Searching for Contacts 186 Using the People Pane 187 Using Views 187 The People Peek 189 9  Using Tasks and To-Do’s 193 Creating Tasks 194 How to Create a Task 194 More Ways to Create Tasks 196 Completing Tasks 197 Entering Task Details 199 Recurring Tasks 199 Using Task Requests 201 Viewing Tasks 203 Configuring Task Options 206 Creating To-Dos 208 Sending tasks to and linking with OneNote 210 10  Social Connector 215 Meet the Social Connector 216 Configuring the Social Connector 216 Setting Up Social Networking Accounts 217 Turning Off Contact Photos 220 Showing or Hiding the Social Connector Pane 220 Social Connector Security 221 Facebook 221 Who Sees Your Photo and Your People Pane Content? 223 11  Notes and Journal 225 Using Outlook’s “Sticky Notes” 226 Creating Notes 226 Assigning Categories to Notes 228 Saving Notes 228 Emailing Notes 230 Organizing Your Notes 230 Keyboard Shortcuts 231 Outlook’s Hidden Journal 232 Creating Journal Entries 232 Journal Views 236 12  Sync and Share Outlook Data 239 Sharing Calendar and Contacts 240 Syncing with Smartphones and Tablets 240 Sharing with a Second Computer 241 Using Outlook.com to Share Calendar and Contacts 243 Using Contacts in Other Programs 248 Using Contacts in Word 248 13  Using Exchange Server and SharePoint 249 Sharing Folders with Other Users 250 Sharing Mailbox Folders 252 Using Delegates 256 Using Public Folders and Shared Mailboxes 258 Connecting SharePoint and Outlook 259 14  Using Color Categories 263 Assigning Color Categories to Outlook Items 264 Using the Quick Click Category 266 Creating Color Categories 268 Upgrading to Color Categories 270 How to Upgrade to Color Categories 270 Using Color Categories to Create Contact Groups 272 Sharing Color Categories 273 Discovering tips for using categories 273 15  Using Folders 275 Creating New Folders 276 Managing Folders 277 Managing Data Using Folders 280 Conversation View 281 Adding More Data Files 282 16  Using Search 285 Instant Search 286 Instant Search Queries 287 Partial Word Searches 288 Finding Mail Sent to or from Specific People 289 Find Related 289 People Pane 290 Search Folders 290 Advanced Find 292 Search Troubleshooting 295 17  Working with Views 297 Changing Views 298 Email Views 299 Calendar Views 300 People Views 301 Task Views 302 Notes Views 303 Journal Views 303 Applying Views to Folders 304 Creating Custom Views 305 Resetting Views 306 Copying Views 307 Using Conditional Formatting 307 18  Printing 311 Printing Basics 312 Printing Email 313 Print Styles 314 Configuring Printing Options 317 Removing Your Name from the Printout 320 Printing Calendars 321 Printing Contacts 323 Phone Directory 325 19  Data File Management 327 Understanding Outlook Data File Types 327 Moving Data Files 328 Importing and Exporting Data Files 329 Backing Up Your Data 332 Archiving Email 333 Mailbox Cleanup 336 Storing Data Files in the Cloud 337 Repairing the .pst Using Scanpst 338 20  Using Mail Merge 343 Using Contacts for Mail Merge 344 How Mail Merge Works 344 Using Mail Merge 344 Starting the Merge from Outlook 345 Mail Merge Using Categories 348 Starting the Merge in Word 349 Create Envelopes and Labels 349 Index 353